Automate your contract back office to save time and money

Manage every contractor on assignment, and combine sales and gross profit reporting with your other service offerings for a complete view of your company.

ATS Integration

STOP DOING MANUAL ENTRY

Bilflo’s APIs (Application Program Interface) communicate with your ATS, retrieving information so you can avoid hours of manual data entry.

Push customer, contractor, and contract assignment records into Bilflo when the hire record is made in your ATS to move data over as efficiently as possible.

Contract Assignments

TRACK EVERY DETAIL

Store contract job information such as rates, burdens, timecard types, overtime rules, job site addresses, workers’ comp codes and rates, location-based burdens, approvers, sick and vacation journals, client agreements, candidate onboarding records, and more.

Timecard and Expense Management

GET APPROVED TIME WITH EASE

Automatically create, send, and get approval for contractors’ timecards.

Bilflo calculates overtime in all 50 states. Sick and vacation time are effortlessly remembered and calculated for you, and Bilflo tracks per diem and generates expense reports too.

Contractors may digitally submit expenses, upload receipts for documentation, and get approval. 1099s can attach invoices to their timecards without your clients seeing them.

Choose from different timecard types: electronic, clock in/out, daily, and graveyard. Or opt to import bulk time from external/third party timecard systems, or upload and approve paper/image-based timecards.

Manage missing timecards and approvals across all week ending dates, and send email reminders in bulk. Edit a timecard’s status, hours, pay, and bill rates.

Payroll Integration

REDUCE PAYROLL ERROR THROUGH AUTOMATION

Bilflo’s APIs automatically retrieve and transfer information from your contractor profiles to create and update employee profiles in your payroll system.

Effortlessly send submitted and approved time and expense data from Bilflo to your payroll system.

Automated Invoicing

BILL CLIENTS THE WAY YOU'VE ALWAYS WANTED

Bilflo creates and delivers digital invoices with timecards attached on an ongoing basis, taking the guesswork out of invoicing.

Handle every invoice complexity such as payment terms, billing addresses, line item information, POs, email and mail delivery preferences, and individual and consolidated contractor invoicing.

Automatically create invoices from approved timecards across one or more weeks so you never need to worry about sending out an invoice without a client’s approval.

Edit invoice details on the fly while retaining each invoice version for record keeping and auditing.

Real-time reports show what timecards are missing, approved, and processed, so you always know where you stand.

Accounting Integration

MANAGE INVOICE DATA LIKE A PRO

Programmatically create and update customer records in your accounting system to maximize the flow of data and minimize duplicate data entry.

Export invoices in full detail to save time, reduce errors, and minimize data entry using Bilflo’s integrations that communicate with your accounting system.

Reporting

FIND ANSWERS EASILY

With stored information about hours, pay, and bill rates, sales metrics and gross profit stats are easily and immediately accessible to help you manage your team’s performance.

Give team members full or split gross profit credit which feeds straight into their production dashboards and reports in real time.

Create custom fields to track and report meaningful data that was previously hard to obtain.

Get the contract data you need

Contract Jobs

Store pay and bill rates along with hours for easy access to sales and gross profit for every job across any date range.

Gross Profit

Give full or split gross profit credit to multiple team members which feeds straight into their production dashboards and reports in real time.

Reports

Filter reports by as many fields as you choose, e.g., client source, candidate source, sales rep, recruiter, or location.