Blog • Advantages of Electronic Invoicing

Build a Lean, Mean, Staffing Machine

Back-office software designed to radically increase the efficiency of your staffing agency

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Core Features

What People Are Saying

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The ability to see GP [gross profit] by temp, by client, in real time, is life-changing for us.

Amy W.

Controller at Extension Recruiting
My favorite tool is the metrics tracker, making it easy to see what I’ve been up to and keep track of my calls, connects, and pre-screens.

Kellen M.

Assistant Staffing Manager
Bilflo will change the way you run your business.

Josh N.

Director of Marketing
We initially used Bilflo to address our growing back-office pains on time management and invoicing. Then the real-time business insights it generated (using our actual data) turned out to be the most helpful tool that equipped us to make informed business decisions.

Anne D.

New Business Development Manager
The reporting and performance management tools helped us gain vital business intelligence so we could make informed decisions and also manage our team members effectively.

Stephani J.

HR Manager at Amtec
I like Bilflo because it is beneficial for us recruiters to see our GP easier.

Geddy B.

Recruitment Specialist

How Bilflo Works

Bilflo tracks sales and recruiting activity, consolidates time and rates from various systems, and unifies sales and gross profit data. With all of this data in one place you get an accurate overview of your contractors, team members, and organizational health.

Timecard Management

Bulk time importing
Mobile-friendly timecards
Missing timecard reminders
Timecard approval management

Demo Timecard Management

Bilflo’s seamless timecard management system keeps you in control of all of your contractors' work hours and so much more, helping you reduce errors and save precious back-office time. Here are some of the many timecard management features:

Managing Time Data

Our timecards are designed to address the diverse time-tracking needs of modern staffing agencies. With a wide variety of mobile-friendly timecards including clock in/out daily, weekly, 9/80, 4/10 and more, you can cater to the specific needs of each of your clients.

If your clients use a VMS or external timecard system we also have the ability to import time data by connecting with one of our integrations, uploading a spreadsheet, or connecting to our APIs.

Approvals & Reminders

Add your clients as approvers so they can quickly deny or approve timecards in bulk. Send group reminders for missing timecards or missing approvals so you never miss a single timecard. Both of these features are available on mobile devices for time sensitive submissions and approvals on-the-go.

Smart Pay Calculations

Incorporate per diem logic, daily shift logic, and overtime rules for all 50 states to ensure compliance with labor laws. Set custom overtime rules and define processing logic to accurately split pay and bill amounts for efficient payroll processing.

Complete Time-off Management

Track sick days, vacation time, and PTO with accruals and journals, ensuring adherence to labor law regulations and providing a clear overview of contractors' time off.

Expense Reporting Made Simple

Submit expense reports for reimbursement and billing, allowing contractors to easily account for work-related expenses.

Customized Pay Items and Location-Based Rates

Tailor pay items to suit your clients' unique needs and automatically apply location-based rates and burdens based on zip codes, cities, states, and countries, matching your company's specific rates.

Weekly timecard

Automated Invoicing

Automatic invoice generation
Detailed invoice customization
Bulk invoice delivery
Accounting integration

Demo Automated Invoicing

Bilflo's automated invoicing feature is designed to revolutionize the way you manage and deliver invoices. We offer a range of features and customization options to create a seamless, efficient invoicing process tailored to your clients’ unique requirements. Explore the many advantages of our Automated Invoicing system:

Personalized Bill Rates

Bilflo's Automated Invoicing allows you to establish unique bill rates for each item in a job, ensuring accurate and fair pricing for your clients while maximizing profitability for your business.

Consolidated and Individual Invoice Grouping

Organize and manage invoices with ease using our consolidated and individual invoice grouping options. Choose the best way to present invoice information to your clients, whether that's combining multiple jobs into a single invoice or generating separate invoices for each job.

Customized Invoice Templates

Create professional and visually appealing invoices with our customizable templates. Tailor your invoices to reflect your brand identity and suit your clients' preferences, fostering a polished and consistent image.

Effortless Invoice Generation

Automatically generate invoices from timecards and invoice rules, eliminating manual data entry and reducing the risk of errors. Our system streamlines the invoicing process, saving you time and resources.

Automated Delivery

Deliver invoices to your clients effortlessly via mail or email. Our platform automates the delivery process, ensuring timely and accurate invoicing, and improving customer satisfaction.

Integration with Accounting Systems

Export invoices directly to your accounting system for a smooth, end-to-end billing process. Bilflo's Automated Invoicing integrates seamlessly with your existing financial systems, eliminating manual data transfers and minimizing the potential for errors.

Version Control and Invoice Editing

Maintain full control over your invoices with our version control feature. Edit invoices confidently, knowing that any changes will be tracked and saved, ensuring transparency and accuracy throughout the invoicing process.

Bilflo deliver invoices page on a mobile device

Deliver invoices in bulk

Business Intelligence

Real-time reports
Custom field support
Priceless business insights

Demo Business Intelligence

Bilflo's Business Intelligence is designed to unlock the true potential of your staffing agency’s data. Our cutting-edge software offers a centralized system for generating insightful reports and analysis, giving you a comprehensive view of your company's performance. Here are a few examples of how Bilflo's business intelligence works:

Data-Driven Decision Making

Bilflo's Business Intelligence empowers you to make informed decisions by tracking and analyzing crucial data such as sales, gross profit, average gross margin, number of starts and terms, billable headcount, direct labor cost, average pay rates, average bill rates, and various types of work hours. By leveraging these valuable insights, you can optimize your business strategies, identify areas of improvement, and uncover new opportunities for growth.

Unprecedented Customization

Bilflo also allows you to track and report data using custom fields, offering unparalleled flexibility and depth in your analysis. Common custom fields include client source, candidate source, sales rep, recruiter, branch, job location, and job category. By tailoring your reports to your specific needs, you can uncover insights that were previously unattainable, driving innovation and competitive advantage.

Streamlined Reporting

Our business intelligence eliminates the need for manual data collection and report generation. Our centralized system automates the process, saving you time and resources while ensuring accuracy and consistency. With Bilflo, you can focus on making data-driven decisions rather than getting bogged down by time-consuming administrative tasks.

Bilflo sales and gross profit report in mobile form

Bilflo sales and gross profit by client report in desktop form

Sales & GP by Client Report

Performance Management

Real-time insights and reporting
Personalized team member goals
Customizable dashboards

Demo Performance Management

Bilflo's performance management is a dynamic solution designed to optimize your team's performance and drive success within your organization. Our advanced software offers a comprehensive approach to managing performance by aggregating metrics, setting personalized goals, and fostering healthy competition among team members. Discover how Bilflo's performance management can transform your team's productivity and overall performance:

Unified Metrics from Multiple Data Sources

Bilflo aggregates metrics from various data sources, providing a holistic view of your team's performance. This comprehensive approach ensures you have all the information you need to make informed decisions and identify areas for improvement.

Assign Metrics and Set Personalized Goals

Our software allows you to assign multiple metrics to team members, tailoring performance evaluation to individual roles and responsibilities. Create personalized goals against these metrics, empowering your team members to strive for excellence and align their efforts with the organization's objectives.

Real-Time Insights and Dynamic Reporting

Both team members and managers can run aggregated metrics reports for any date range, accessing real-time data for informed decision-making. This dynamic reporting capability ensures you always have up-to-date insights into your team's performance, allowing you to proactively address challenges and capitalize on opportunities.

Foster Healthy Competition with Dashboards

Create engaging dashboards that display real-time metrics, inspiring healthy competition among team members. By fostering a collaborative and competitive environment, Bilflo's performance management encourages individuals to push their boundaries and achieve their full potential.

Integrations

Automatically sync data with Bilflo's integration partners

Frequently Asked Questions

Can't find your question? Feel free to contact us

Bilflo is web-based back office software for staffing companies who want to automate and scale their businesses. Bilflo sits between your ATS, payroll, and accounting systems and handles contract timecards and approvals, team member timecards, contract/direct hire invoicing, performance management, business intelligence, and integrations.
A user is a contractor or team member with one or more time cards in a given month. If you don't use Bilflo to track your team member's timecards, they won't count toward your monthly user total.
Yes, Bilflo was designed with open APIs to connect with applicant tracking systems, payroll providers, and accounting software. See our integration partners here or get in touch with our team.
We have API integrations with the following:
- ATS: Bullhorn, JobAdder, SmartSearch, Oorwin, Top Echelon
- Time: Activate, StaffUp
- Accounting: Quickbooks Desktop, Quickbooks Online, Sage
- Payroll: Quickbooks Desktop, PrismHR, StaffUp
No. Bilflo handles time collection and then programmatically exports hours and expenses to your existing payroll processor.
No. Bilflo uses pay rates, bill rates, timecards, and direct hire starts to create sales and burdened gross profit figures. We use those data to automatically create and deliver invoices that end up getting exported to your existing accounting system.
Yes, our timesheet options are flexible and configurable to your needs.
Our Pro and Plus plans are month to month so you can cancel at any time. Our Enterprise accounts renew on an annual basis.
All payments are made via credit card for our Plus and Pro plans. For Enterprise accounts, we can issue invoices with payment via ACH, wire, or check. Please contact us for more information.
Bilflo is hosted in the cloud and is always accessible. Your team can access any of our tools from any location with Internet access.
The onboarding process can vary based on the number of contractors you have, the integrations you require, and the number of staff who need training.