New Features!

• New Timecard: “Daily Third Party”
  • On the contract job, we added a new time collection method called “Daily Third Party”. This allows the user to allocate totals to specific items on each day worked.
  • There is also a new field (specific to this timecard type) called “Timecard Dependency”, which allows you to select which timecard the contractor is going to use to enter their daily time:
    • Clock-in Clock-out
    • Daily Timecard (daily totals)
    • Detailed Clock-in Clock-out (overnight)
• PBI Attribute: “Use Quantities as Hours”
  • Under Settings > Pay Bill Items, when you select a specific item (e.g. Regular Time) there is a new attribute that allows the user to allocate time worked to these items.
• Ability to manage file upload section on the timecard page: Allow and/or Require
  • Currently on timecards, if an expense is included on the timecard, there is a section where users can upload documents to the timecard.
  • Now, that option can be managed from the contract job page to either allow files to be uploaded to timecards and also manage the option to require them.
  • On a related note, on the Invoice Settings page, there is an option to include documents on the invoice PDF and/or include an attached timecard to the invoice PDF.
    • Files uploaded for expenses and files uploaded with the Bulk timecard will always be displayed on the invoice PDF.
    • Outside of this, files will be included on the PDF if the job has “Allow Doc Upload” = true and if the invoice settings are set to include files on the invoice PDF.

Resolved Issues

• Blackout Dates:
  • Fixed an issue where the Blackout Dates feature (Settings > Global Lists > Blackout Dates) did not prevent users from entering time on specified dates.
• Contractors page:
  • Fixed an issue where custom fields were not displayed on the Contractors page (People > Contractors > click Columns) or on the CSV download (Actions > Download as CSV).

Resolved Issues

• Blackout:
  • Fixed an issue where clients were not listed in alphabetical order in the dropdown menu when creating a client-specific blackout date (i.e. date that prevents contractors from entering time on their clock-in clock-out, detailed clock-in clock-out, or daily timecards).
• Holiday:
  • Fixed an issue where an edge case did not calculate Holiday hours when contractors entered time on a holiday date (note: this only applies to clock-in clock-out, detailed clock-in clock-out, or daily timecards).
• Reports:
  • Fixed an issue where the Work Comp Code was calculated incorrectly (specifically the Work Comp Premium).
• QuickBooks Online (Payroll):
  • Removed an incomplete integration from production that our developers are currently working on in our test environments.

Resolved Issues

• Export:
  • Fixed an issue where the Sync page displayed records that were already marked as synced and the Export page displayed records that were already marked as exported.
• Invoices:
  • Fixed an issue where invoice PDFs contained image files that had conflicting aspect ratios.
• Permissions:
  • Fixed an issue where data access was not aligning with the team member permissions that were defined on the profile.
• QuickBooks Online:
  • Fixed an issue where the invoices that were exported to QuickBooks Online did not contain class mappings defined on the invoice mapping page.
• Reports:
  • Fixed an issue where various reports did not include records with $0 Sales and negative GP values.

Resolved Issues

• Approvers:
  • Fixed an issue where the Approval History page did not display timecard records prior to 3 months.
• Bilflo API:
  • Miscellaneous update to the Bilflo API.
• Bulk Time Import:
  • Fixed various errors when creating a bulk import template and when importing time.
• Bullhorn:
  • Fixed an issue where the user was redirected to the Integrations page when Authenticating the Bullhorn connection on the configuration page.
• Client Mapping:
  • Fixed an issue where the QuickBooks Online mapping pages displayed QuickBooks Desktop.
• Export Page:
  • Fixed an issue where the Export page displayed team member timecards even after being marked as exported.
• Invoice Settings:
  • Fixed an issue where the Service Offering Settings on the Invoice Settings page did not accurately reflect the results on the invoice PDFs.
  • Updated the Service Offering Settings page to add an option to include the invoice message on the export to the integrated accounting system.

New Feature!

• Integration Platform:
  • The Bilflo Team has updated our Open APIs and streamlined the communication between our system and any other applications that we’re integrating with to send/receive data.
  • This update also allows other applications to integrate with Bilflo (and allows Bilflo to integrate with future integration partners) more easily and in a more efficient way.
• Affected Areas:
  • Billing > Accounting > Sync and Export pages
    • Records that are sent to any of our integrations now have an updated status column to identify a clearer understanding of the errors that are received from the integration partner.
  • Settings > Integrations
    • Many of the changes that took place are noticeable on the back end of our development and allow our teams to get a clearer understanding of the records that are coming over as well as the information associated with those records (i.e. IDs, data logs, webhooks, etc.)

Resolved Issues

• Approvals:
  • Fixed an issue where the Outstanding Approvals page did not show submitted timecards when logged in as a team member.
  • Fixed an issue where team member permissions were not updating the approval notifications.
• Bilflo API:
  • Fixed various issues and made several updates regarding the Bilflo API.
• Contract Overview:
  • Fixed an issue where a pay bill item with a special character in the Report Name caused an error to be displayed.
• Contract Starts:
  • Updated the contract starts page to display all contract jobs and filter by the period end date.
• Global Lists:
  • Fixed an issue where errors were displayed.
• Holiday:
  • Updated the Holiday feature to use a system pay bill item.
• Invoices:
  • Updated the invoice history page by adding the ability to download the displayed data on the page as a CSV.
  • Updated the invoice history page by displaying the Bilflo Client ID on the table.
  • Fixed an issue where the timecard attached to the invoice PDF did not display all of the PBIs.
• QuickBooks Online:
  • Fixed an issue where an error occurred when syncing a record to a QuickBooks Online (Accounting) where Sales Tax was set up on the account.
• Timecards:
  • Fixed an issue where ACA Regular Time and ACA Overtime were not calculating properly based on various settings on the invoice groups page.

Resolved Issues

• Bilflo API:
  • Fixed various issues related to records imported using the Bilflo API.
• Meal Breaks:
  • Fixed an issue where an error was displayed because a meal break was required in Bilflo. We removed meal break requirements in Bilflo to reflect the rules set by the Department of Labor as of January 1, 2023.
• QuickBooks Online (Accounting):
  • Fixed an issue where the QuickBooks Online refresh token was expiring after 1 hour.

Resolved Issues

• Authorization:
  • Fixed an issue where certain records were not added when users were created via bilflo.com.
• Bullhorn:
  • Fixed an issue where an apostrophe was causing an error to occur when creating the contract job in Bilflo.
  • Fixed an issue where the Client Address that was imported from Bullhorn was missing several fields.
• Invoices:
  • Fixed an issue where the invoice PDF did not include all of the PBIs displayed on the third-party timecard that was attached to the invoice.
• Pay Bill Items:
  • Fixed an issue where the quantity attributes were not functioning properly and accurately.

Resolved Issues

• API:
  • Various updates to the Bilflo API.
• Authorization:
  • Fixed an issue where certain records were not added when users were created via API.
• Detailed Clock-in Clock-out timecard:
  • Updated the logic to submit a timecard where the clock-in and clock-out values exceed 24 hours but the daily total does not (due to the start/end lunch times).
• Email:
  • Fixed an issue where contractors were not displayed in the “To” section on the New Email page.
• Sales and GP by Client report:
  • Fixed an issue where records were not displayed on the Sales and GP by Client report when it had $0 sales and negative GP.
• Team Member Approve Time page:
  • Fixed an issue where an error occurred on the Billing > Team > Approve Time page.

Resolved Issues

• Approvals:
  • Fixed an issue where updating the timecard to approved did not update certain tables in the database and did not send a “Your Timecard was Approved” email to the team member.
• Direct Hire:
  • Fixed an issue where deleting an invoice with multiple versions did not update a table in the database.
• Miscellaneous:
  • Cleaned up various records that were updated incorrectly due to tickets that resolved the root cause of the error.
• Timecards:
  • Updated the timecard generator to run on Sunday mornings.