Recruitment processes that are efficient, productive, and pleasant for both candidates and hiring teams will surely improve your recruiters’ performance. Let’s take a look at some ways you can boost recruiter performance quickly.

Improve Recruiters Performance: Introduce healthy competition

Let your recruiters see their real-time individual and team performance allowing them to gain insights into their work contributions and encourage fun and healthy competitions between departments

Many employees are motivated by elements other than money and incentives, such as recognition, challenges, and empowerment which can easily be done through individual contribution tracking.

Keep the competition fresh by updating your team in real-time, whether on a digital dashboard or a whiteboard in your office.

Streamline work processes

Wouldn’t you agree that manual back-office processes are mundane? 

Workplace productivity does not only refer to getting things done but more so, the time spent by your employees on things that actually matter.

Repetitive jobs are great for automation, and with so much new technology available, there’s no excuse to keep wasting time on them.  Automation doesn’t mean having to replace human work altogether but instead gives efficiency to the job that needs to be done.

Utilize business intelligence

Seeing the proof in numbers can often clarify the big picture for your recruiters. Use a business intelligence tool that collects your sales and workforce in easy-to-read formats. Having clear data on your organization’s sales and performance will help you identify inefficiencies and address them accordingly.

If you want to better utilize the skills and potential of your recruiters, then we might just have what you need at Bilflo. 

With Bilflo’s automation and business intelligence software, you can work with your staff to figure out what your top-performing teams are doing and how you can build on their achievements. Through this, you create a culture that acknowledges and promotes individual effort and problem-solving and promotes technique-sharing that’s beneficial for everybody in the long run.

Please feel free to check out these 30-sec videos on how our business intelligence software works:

Improve team performance by using Bilflo

We totally believe that many mistakes are technical and unintentional, but they can be costly for businesses. In fact, according to the IRS, 40% of small to mid-sized businesses face IRS penalties related to incorrect and delayed payroll filing.  But what, exactly, are the mistakes that happen during the payroll process?  Here are the 3 most expensive payroll errors and how to avoid them.

Most Expensive Payroll Errors

  • Depositing employment taxes late
    • It’s important to be crystal clear on employment tax due dates.
  • Mis-classifying employees and contractors
    • It’s crucial to make sure you understand each classification and classify every person you hire correctly straight out of the gate.
  • Processing payroll using the wrong state
    • If you have employees that work in different states, keep accurate payroll records and organize your files based on the state they work at and NOT where your office is based.

We know that no business wants to spend its hard-earned revenue on payroll penalties. But when you process payroll manually, you’re leaving a lot of room for human error. 

Our team at Bilflo helps staffing companies automate their back-office workload such as timekeeping and payroll to reduce these costly errors and streamline your existing processes.

Bilflo ensures that our timekeeping software handles different timecard options and is fully customizable to meet your organization’s needs, we also handle overtime calculations in all 50 states to help you stay compliant by only showing state-applicable overtime rules.

Aside from this, we take automation to the next level by combining it with Business Intelligence to provide you meaningful insights to make data-driven decisions.

Feel free to take 3 minutes for a preview of Bilflo.

If you want to learn more about how we can help you reach your goal, please schedule a Discovery Session with our team today.

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Overtime Penalties: What is it and how to prevent it

Utilize Automation To Ease Workloads and Improve Outcomes

Covid 19 has greatly impacted most businesses in terms of productivity and revenue. The focus for 2022 for most organizations, will be all about recovery and resilience. Organizations are looking for ways in which automation can help make the business run more efficiently and support employees in their work. Here are two technologies we believe, staffing companies should invest in to be successful in 2022:

Technologies to Invest

1. Use Business Process Automation

Once you start your journey towards using business process automation, you see that the automation you use – while helpful – isn’t intelligent. It’ll do the job you need it to, but to take automation to the next level, you need to introduce business intelligence.

2. Invest in Business Intelligence

One of the ways to improve resiliency is through understanding how your business is truly operating. Business Intelligence can help you understand your organization’s overall health and help you easily spot inefficiencies, market trends, and opportunities. 

Business Process Automation and Business Intelligence work hand in hand

In the coming years, we will see more organizations use business process automation to streamline their current processes – especially the manual ones – to see where real value can be delivered. On the other hand, Business Intelligence gives organizations meaningful insights to make data driven decisions.

By investing in these two capabilities, you can help create a strong foundation to ensure your processes work to support and advance your plans. These technologies will become the norm by 2025 and businesses that make an early start on adopting them will be at a huge advantage over their more competitors.

At Bilflo, we combined business process automation and business intelligence to help staffing companies scale their back office with ease while getting the business intelligence you need to manage your staffing company.

See how our integrated solution works by checking out our resources:

If you are interested in learning more, please feel free to choose the time and the date that would be most convenient for you to talk to our team for a Discovery Session

Related article:

Empathy in 2021 and beyond: Ways it Can Increase Employee Satisfaction

Staffing Industry in 2022

Where will the Staffing industry stand in 2022?

Most companies are scaling up the use of data science and expediting their digital transformation to deploy technologies like Business Process Automation and Business Intelligence in the workplace to improve their processes and people analytics. 

Business Process Automation:

Business Process Automation can help amplify productivity by taking on mundane data entry tasks so that employees can focus on more creative and high-value work. As a result, there are more opportunities for workers to upskill in a new field in which they may excel. In a recent study, 34% of business leaders said business processes automation can help free up time for more meaningful, valuable work.

Business Intelligence (BI):

Organizations are unknowingly sitting on a goldmine of data. However, ‘data’ without insights is meaningless. Businesses need the right tools in order to ensure that data acquires meaning. Using data for people analytics can help drive better business results, improve workforce management, create more efficient systems, develop better client and contractor experience and create a quantitative impact on their bottom line.

Employee Experience

There is no doubt that Employee experience will continue to be a top priority for HR professionals. A recent study shows that 49% of employees will quit their jobs when they experience just 2 payroll issues. Ensuring that your employees are compensated correctly and on time builds trust, loyalty and as a result turnover rates decrease. 

Spot Bonus Programs

“Spot Bonus” programs dramatically increased in 2021 as a way to combine short-term employee retention and performance objectives. Some companies offer sign-on bonuses or salary increase after a certain period of time to recognize new employees who have made a commitment to the organization.

At Bilflo, we help staffing industry streamline their back-office processes while providing them the business intelligence they need to grow their business.

Please feel free to watch this 2 minutes video on how our software works.

Bilflo Feature Highlights

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The Future of Staffing Lies in Automation.

How to Use Business Intelligence To Make Your Staffing Company More Profitable?

No matter how small or big the number of employees at your business is, it would help if you considered opting for automation with your staffing services. 

Despite growing fears that automation would replace everything from temporary workers to highly educated professionals, it should be underlined that the majority of the automated benefit will be realized in the need to educate, rather than remove, the new workforce. Plus, as made obvious by COVID-19, there is a growing need to outsource new talent at a faster pace in order to keep up with the diversifying needs of a consumer base that has also been transformed due to the circumstances.

When you opt for automation in your staffing services, you get everything from A-Z. In a way, staffing automation encompasses a lot, from automatically sending messages to changing internal information to analyzing the post-hire experience. Hence, this gives your employees more time on meaningful and productive activities like driving tangible growth and improving connections, rather than non-productive and repetitive tasks. 

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Automating repetitive business processes frees up your administrative staff for tasks that are less mundane or more valuable than those that can be completed by machines and software.

Automation is becoming a common element of every business. This is why more and more staffing and recruiting firms turn to automation as well as adopting Business Intelligence to streamline their current processes.

Organizations that opt-out of automation software are unknowingly giving a competitive advantage to their competitors.

Software Automation and Business Intelligence (BI) work hand in hand in reducing labor costs and providing business insights to help you grow your business.

Automation helps BI to collate all workforce and sales data giving you access to actionable insights that are specific to a particular challenge you are trying to solve. With this in your arsenal, there will be no element of guesswork and you can clearly see valuable insights into the operations of your business, customized to your immediate needs.

Here are some of the advantages of using automation and business intelligence:

Make more informed decisions

Effective business intelligence can enable managers to make more informed, data-driven decisions. These decisions can be made with far more confidence, too, and can help reduce the level of risk. Decisions can also be made far quicker than before, which saves valuable time and money.

Cut costs and remove inefficient spending

Automation cuts down labor costs by automating repetitive and labor-intensive tasks and as a result, your administrators can focus on more meaningful and business-impacting work.

Spot inefficient business processes

Automation and Business Intelligent helps organizations have better control over their processes and standard operating procedures, as the visibility of these functions is improved. The days of skimming through hundreds of pages of annual reports to assess performance are long gone. Business Intelligence illuminates all areas of your organization helps you to readily identify areas for improvement and allow you to be prepared instead of reactive.

At Bilflo, we believe that every staffing company should have access to both to reach their full potential.

If you are interested in learning more, please feel free to schedule a Discovery Session with our team today.

Alternatively, you can check our resources to learn more about our services.

A back-office automation system, if set up and used properly, will save your business money.

For example, in manual timekeeping systems, your administrative staff spends tedious hours troubleshooting timesheet inaccuracies, missing information, following up with employees, and then manually entering the data into the payroll system.

Aside from that, they also need to manually create invoices, attach detailed timecards, update your accounting system and send them to your clients individually. That is a lot of work if you are going to ask us!!!

When your HR staff can process payroll, invoicing, and accounting in minutes, you can drastically reduce labor costs and it gives your HR staff more time to work on company initiatives that increase employee productivity and loyalty.

What about the manual processes that go into gathering business insights for your business, some IT departments can take days if not weeks to run a full report of your organizational data.

At Bilflo, we believe there should be a system specifically designed to handle your back office.

Our staffing software is designed to increase the efficiency of your back-office operations and provide business intelligence to manage the performance and profitability of your business.

Starting with the Time Management functionality, Bilflo’s built-in timekeeping feature manages pay rates, burdens, expenses, and overtime rules for all 50 states.  In addition, other timekeeping systems can be directly uploaded into Bilflo making the process seamless and reducing redundant work.

Bilflo automatically generates client invoices, individual or consolidated, attached with detailed timecards and supporting documents.  Invoices can be delivered electronically with a click of a button to both your clients and accounting software.

Since staffing companies often utilize multiple software solutions, Bilflo was designed with open APIs to connect with applicant tracking systems, payroll providers, and accounting software so there’s no need to manually enter data in multiple places. Your best tools and processes work together seamlessly.  

Bilflo consolidates and tracks sales & recruiting activity, time & rates from various systems and unifies sales and gross profit Business Intelligence for individuals, team performance, and the overall organizational health. 

So what are you waiting for? Schedule a Discovery Session with our team today and learn how about our services and how they can help you bring your business to the next level.

Alternatively, you can check our resources to learn more about our services.


Today’s business world runs faster with technology, and refusing to use new systems means your competitors are a step ahead of you.

Research by McKinsey found that 45% of the tasks individuals perform at work every day, can be automated with currently available technologies. When talking about efficiency in the workplace, it is useful to start looking at which tasks could be better managed using an automated system in cloud-based software. 

Here are some of the primary benefits that come with business automation:

  • Better Communication: An automated process can help ease miscommunication and allow your teams to better handle their workload. Various applications can be easily implemented into your operations, enabling people to have a better grasp of the tasks and stay updated with any changes.
  • Cost Reduction: Manual labor costs more than an automated process. It takes more time to do and requires the full attention of the person in charge of it. When you automate business processes, tasks will be completed at a much faster rate, allowing you to save both time and money on labor.
  • Efficiency and Output: Automation allows you to cut back labor hours and improve your overall productivity level not just at a business level but on individual employees as well. The cut in workload will help in improving their efficiency and they will be able to take on new tasks without comprising their output.
  • Scale: The success of your business is dependant on your company’s ability to grow. Automating business processes, and removing the risk of human error,  give your business the competitive advantage and the position to grow and scale at a faster rate. 

At Bilflo, we believe there should be a system specifically designed to handle your back office workload while having access to the business intelligence you need to grow your business.

Here are some of the tasks that Bilflo can take over so that your highly skilled workers will be able to focus on the work that matters.

  • Timekeeping and Approval: Let your employees enter their time and provide clients with easy access to approve and reject time and expenses.
  • Payroll and Invoicing: Integrate & export directly to your payroll and accounting systems for a seamless stacked experience.
  • Business Intelligence: Gain useful insight that drives smarter decisions that have a dramatic impact on your bottom line and the overall growth of your company.

See how our integrated solution works by checking out our resources:

CrucialLearning tackled The Four Crucial Moments For Uncertain Economic Times. It aims to help organizations to be financially agile in these trying times.

We summarize it for easy reference.  Here are the 4 crucial conversations:

1. Debate Dithering and Denial

When a team is confronted with financial data that may or may not signal a crisis, teams can often disagree over the urgency of the issues and how to handle them. Basically, a team that is unable to discuss their difference can delay the decision allowing the crisis to deepen while teams that are able to discuss disagreement can take action within a few hours or days and resolve the issue faster.

2. Undiscussables

In many organizations, managers are aware of huge potential savings but just can’t talk about them due to politically sensitive cultural practices; even more, cite times when the barriers were leaders’ pet policies or topics. 

3. Silent Collision

Everyone is asked to make tough decisions. But most are skeptical about whether their peers will really pony up. So they watch and wait—refusing to make hard choices until they see others dive in. One major cause of this is accountability. Only one in ten respondents said that peers were willing to hold each other accountable for their cost savings commitments. 

4. Irrational Slashing

The result of failure to address the previous three. Senior leaders rose up through the ranks seeing failures in the previous three Crucial Conversations. They themselves often dithered rather than acted. They felt stifled in their ability to raise undiscussable when talking about sensitive cost-cutting options. They participated in silent collusion—forestalling tough decisions until they witnessed real accountability.

These crucial conversations should not be a hurdle to financial agility. Here are some key ways for businesses to become more flexible, efficient and come out of the year in a stronger position.  

1. Understand your business better 

When you have clarity on your business and workforce data, these conversations can easily be discussed within your team to improve efficiencies and address potential concerns.

Knowledge is power and if you know how your business will react to a change in circumstances, you will be able to set in place some plans to best deal with the situation. 

2. Rolling Forecasts

These are strategic approaches to financial forecasts as they are guided by key business drivers. This makes them an important tool in agile financial planning.

Rolling forecasts offer a way for your organization to quickly correct financial warning signs. It also provides a consistent horizon, which gives finance leaders like yourself the confidence to make critical business decisions.

3. Enterprise integration

It’s paramount that managers have the ability to see the entire financial situation with the right information at the right time. Integrating financial modeling reduces preparation time, while simultaneously reducing the risk of error by removing numerous data handling touchpoints. The result is managers and analysts making decisions on controlled, trusted information in a much shorter space of time.    

At Bilflo, we aggregate all of your workforce data from various systems into comprehensive business intelligence giving you access to real-time reporting. 

This helps organizations have business clarity and make data-driven decisions.

See how our integrated solution works by checking out our resources:

Factors that Drive Staffing Firm Automation

The value derived from investing in business processes and automation solutions Is difficult to dispute as it is proven to increase efficiencies, save time and money, and eliminate errors, among many other benefits, for companies across industries and of varying sizes.

Surprisingly, many companies are still relying on outdated processes and systems – or are failing to capitalize on the full benefits of automation. According to the 2018 North American Staffing & Recruiting Trends Report, more than a third (35 percent) of staffing firms don’t automate during the prospecting, client engagement, or account management stages; and about 40 percent don’t automate candidate selection, screening, or nurturing at all.

The covid-19 pandemic has changed the way staffing firms do business. The swift and sudden changes forced on the industry turned the slow and steady evolution into a digital revolution. Many staffing firms have already adopted some form of automation in their day-to-day businesses.

However, many of staffing firm fail in using automation software due to little to no planning. They’ve implemented automation tools that are too complex and difficult to understand.

SIA posted an article on the factors that businesses have to consider before automating their processes. 

  • Identify what your expected outcome is and plan your strategy based on your expected outcome. 
  • Once you have identified your strategy, assign an expert to lead the process of identifying, selecting, and implementing the solution. 
  • Research whether the solution resolves the problem and involve and make sure that you are getting all the benefits of your selected solution. 

In summary, automation software can boost a staffing firm’s efficiency while driving productivity when used correctly and to its full potential. 

Bilflo automates your current process and offers premium software integration to connect with your current ATS, CRM, & Accounting tools; eliminating the need to overhaul or disrupt your day-to-day operations.   

In the end, all of your workforce data is aggregated into one system so you can make holistic, data-driven business decisions while decreasing costs and increasing profits. 

With an automated, transparent, and streamlined process, you can:

  • Build trust and increase your employees’ satisfaction by ensuring that your team is compensated accurately.
  • Reduce back-office workload and labor cost by taking the pain out of managing employee time and manual data entry.
  • Manage your business for growth and success with our business intelligence tools.

Our goal is not only to make the process easier for you but to also empower your team in the work they do with contractors. Whether you need to store client agreements, split hire fees, or save offer letters, Bilflo is there to fulfill you and your team’s needs.

So what are you waiting for? Start automating your business with Bilflo.

Schedule a live discovery session with our team today.