Yes, you read that right. According to IORG, 90% of the online data in the world was generated in the last 2 years.
This is because of the new technologies we have such as Social Media, Internet-connected devices such as voice navigation, google maps, wearable technology (fitness tracker) just to name a few.
Though this doesn’t directly impact staffing agencies, have you ever wondered how much data your staffing company has generated, and are you able to make read and translate this data to gain insights?
At Bilflo, we consolidate and track sales & recruiting activity, time & rates from various systems and unify sales and gross profit to provide you with Business Intelligence for individuals, team performance, and the overall organizational health. You can easily generate valuable insights to see which part of your business is doing well by using predetermined filters or create as many filters as you need to effectively manage your business.
Bilflo helps you make data-driven decisions that have a dramatic impact on your bottom line and the overall growth of your company. And with Bilflo’s (Web-based) software, you can freely manage your business anytime, anywhere!
If you would like to find out more information about how Bilflo can benefit your business, you can request a Discovery Session and see it in action for yourself.
Under the FLSA, employers must pay overtime wages for any overtime worked—authorized or not. Failure to do so could land business owners with an expensive penalty, a lawsuit, or even jail time.
According to the Department of Labor, violators of federal overtime rules may be prosecuted criminally and can be fined up to $10,000. Repeat offenders can be imprisoned and are subject to civil money penalties of up to $1,100 per violation.
Avoiding Overtime Penalties
- The best way to deal with overtime penalties is to not incur them in the first place. The easiest way to do this is to track employee hours and ensure that any employee working overtime gets paid accurately.
- Implement an overtime policy that should state when you allow overtime, how to get overtime authorized, and what happens when workers ignore the policy. It should include clear instructions and consequences for employees, managers, and supervisors.
- Automate your back-office processes to minimize errors that can lead to miscalculation of regular and overtime hours.
At Bilfo, we believe that there should be specific software to manage your back-office while providing you with Business Intelligence that you need to grow your business.
Bilflo helps you stay compliant by only showing state-applicable overtime rules in all 50 states and automatically calculates your employee’s pay. This means no room for errors and definitely no penalties!!!
If you are interested in learning more about Bilflo’s back-office management and Business Intelligence tool, schedule a Discovery Session with our qualified team today.
No matter how small or big the number of employees at your business is, it would help if you considered opting for automation with your staffing services.
Despite growing fears that automation would replace everything from temporary workers to highly educated professionals, it should be underlined that the majority of the automated benefit will be realized in the need to educate, rather than remove, the new workforce. Plus, as made obvious by COVID-19, there is a growing need to outsource new talent at a faster pace in order to keep up with the diversifying needs of a consumer base that has also been transformed due to the circumstances.
When you opt for automation in your staffing services, you get everything from A-Z. In a way, staffing automation encompasses a lot, from automatically sending messages to changing internal information to analyzing the post-hire experience. Hence, this gives your employees more time on meaningful and productive activities like driving tangible growth and improving connections, rather than non-productive and repetitive tasks.
Automating repetitive business processes frees up your administrative staff for tasks that are less mundane or more valuable than those that can be completed by machines and software.
Automation is becoming a common element of every business. This is why more and more staffing and recruiting firms turn to automation as well as adopting Business Intelligence to streamline their current processes.
Organizations that opt-out of automation software are unknowingly giving a competitive advantage to their competitors.
Software Automation and Business Intelligence (BI) work hand in hand in reducing labor costs and providing business insights to help you grow your business.
Automation helps BI to collate all workforce and sales data giving you access to actionable insights that are specific to a particular challenge you are trying to solve. With this in your arsenal, there will be no element of guesswork and you can clearly see valuable insights into the operations of your business, customized to your immediate needs.
Here are some of the advantages of using automation and business intelligence:
Make more informed decisions
Effective business intelligence can enable managers to make more informed, data-driven decisions. These decisions can be made with far more confidence, too, and can help reduce the level of risk. Decisions can also be made far quicker than before, which saves valuable time and money.
Cut costs and remove inefficient spending
Automation cuts down labor costs by automating repetitive and labor-intensive tasks and as a result, your administrators can focus on more meaningful and business-impacting work.
Spot inefficient business processes
Automation and Business Intelligent helps organizations have better control over their processes and standard operating procedures, as the visibility of these functions is improved. The days of skimming through hundreds of pages of annual reports to assess performance are long gone. Business Intelligence illuminates all areas of your organization helps you to readily identify areas for improvement and allow you to be prepared instead of reactive.
At Bilflo, we believe that every staffing company should have access to both to reach their full potential.
If you are interested in learning more, please feel free to schedule a Discovery Session with our team today.
Alternatively, you can check our resources to learn more about our services.
Manually processing timecards has always been difficult for administrators. It requires a great amount of attention to detail and patience, especially when correcting errors.
Correcting errors is time-consuming and labor-intensive, but it is a whole different story when it comes to forgetful employees.
Without the employee timecard, it is particularly difficult for your back office team to determine the number of hours an employee has worked. If an employee has failed to submit a timecard, your HR or administrative team has to go through the tedious process of individually following up with your employee to submit their timecards thus delaying client billing and increasing the HR labor costs.
With the help of Bilflo, administrators can see the missing time cards for all week-ending dates and send email reminders with one click. Saving you and your team valuable time and money.
It also gives companies flexibility on how and when they will bill their clients. Choose to invoice only when all of the employees in an invoice group have approved time, or create the invoice with the approved timecards you have on hand to avoid delayed client billing. Once the late timecard has been submitted and approved, another invoice can be created with one more click.
You can check this quick video on how to do this on our platform.
Employees rely on their employers to pay them correctly and on time. When that doesn’t happen, it can at the very least cause annoyance. But the consequences could go well beyond that, leading to more serious repercussions both for the employees involved and ultimately for your business. Here are just three ways how much manual processes costs a business:
Manual Processes:
Unnecessary Administrative Costs
When a payroll error is identified, it needs to be followed up on, corrected, and records such as tax payments or pension contributions must be appropriately calculated. This leaves your administrative staff with tedious work instead of working on company initiatives that increase employee productivity and loyalty.
Employee disengagement
An error on your employee’s paycheck can lead to several issues for the individual or individuals involved and this only has to happen once to have a negative impact, damaging employee goodwill and engagement. If it’s a significant mistake, or if it happens several times, you run the risk of convincing employees that it’s time to look elsewhere too.
Higher Employee Turnover
Many employers don’t realize how expensive it is to replace employees. A number of studies have reported that it costs about 20% of the annual salary to replace an associate making less than 50k a year and the costs increase with higher-paid employees.*, for example: for a team member making $50,000 a year, that would be $10,000.
These common issues can be resolved with the power of automation.
Automation takes over repetitive tasks and takes away the tedious process of timekeeping, payroll correction, and reporting, giving your HR/administrative team to focus on meaningful work.
In addition, it also addresses employee disengagement and high turnover rates as employees are compensated correctly and on time. This builds trust, loyalty, and employee morale.
At Bilflo, we believe your back office should be on autopilot. Bilflo is back-office management and business intelligence software designed specifically for staffing agencies, AND it’s modular, integrating within your current business ecosystem without disrupting your day-to-day operation.
If you are ready to automate your back office process while gaining real-time reporting for your business, simply schedule a Discovery Session with our team and we’d help take your business to the next level.
Please feel free to check out these 30-sec videos on how our software works:
There is no question that the secret to keeping your talent encouraged and motivated is to pay them accurately and on time! (No duh!). HRDrive recently posted a survey from Kronos showing that 49% of American workers will start a new job hunting after experiencing only two problems with their paycheck. While part one of Engaging Employees through Payroll found that 54% of the American workforce — are affected by payroll problems.
A viable and effective solution to address payroll errors is by automating your back-office processes. It has been proven time and again that automating repetitive tasks not only reduces labor costs but also dramatically increases the efficiency and productivity of an organization.
At Bilflo, we believe there should be a system specifically designed to handle your back office.
Bilflo has been created by a staffing company with over 60 years of experience, we understand the nuances of back-office duties such as timekeeping, timecard approvals, invoicing, and reporting.
It’s modular and can be easily integrated into your current business ecosystem without disrupting your day-to-day operation. We also made sure that our UX is easy-to-navigate that even the non-technical users can manage your back office workflows effortlessly.
In the end, all of your workforce data is aggregated to help you understand trends and derive insights so you can make data-driven business decisions while decreasing costs and increasing profits.
Feel free to take 3 minutes for a preview of Bilflo.
- Bilflo Product Flyer
- Bilflo Features Highlight Video
- 30 sec Video Experiences of the simple user interface:
Do you really know what is going on within your business operations?
Many business owners are blindly making decisions due to the lack of useful insights.
Every organization has inefficiencies and with the mountain of data being generated daily, opportunities to improve get buried and forgotten. As a result, the cost keeps increasing. Business Intelligence allows organizations to reduce costs by improving efficiency and productivity, improving sales, and revealing opportunities for continuous improvement.
With reliable business intelligence, Executive Leadership can easily measure the organization’s pulse by removing gray areas and eliminating the need to play the guessing game on how the company is doing. Organizations will not only be able to actively take control of their data for better insights, but they will also be able to pre-emptively spot potential issues and solve them before the situation gets out of control.
At Bilflo, we believe you should know what your company is up to just by clicking a few buttons.
This is why Bilflo aggregates all of your sales and workforce data in a unified system of record to provide you with meaningful insight that can help you make your business more profitable while reducing your labor cost.
Let us help you be a data-driven company and take your business to the next level.
Please feel free to check out these 30-sec videos on how our software works:
A back-office automation system, if set up and used properly, will save your business money.
For example, in manual timekeeping systems, your administrative staff spends tedious hours troubleshooting timesheet inaccuracies, missing information, following up with employees, and then manually entering the data into the payroll system.
Aside from that, they also need to manually create invoices, attach detailed timecards, update your accounting system and send them to your clients individually. That is a lot of work if you are going to ask us!!!
When your HR staff can process payroll, invoicing, and accounting in minutes, you can drastically reduce labor costs and it gives your HR staff more time to work on company initiatives that increase employee productivity and loyalty.
What about the manual processes that go into gathering business insights for your business, some IT departments can take days if not weeks to run a full report of your organizational data.
At Bilflo, we believe there should be a system specifically designed to handle your back office.
Our staffing software is designed to increase the efficiency of your back-office operations and provide business intelligence to manage the performance and profitability of your business.
Starting with the Time Management functionality, Bilflo’s built-in timekeeping feature manages pay rates, burdens, expenses, and overtime rules for all 50 states. In addition, other timekeeping systems can be directly uploaded into Bilflo making the process seamless and reducing redundant work.
Bilflo automatically generates client invoices, individual or consolidated, attached with detailed timecards and supporting documents. Invoices can be delivered electronically with a click of a button to both your clients and accounting software.
Since staffing companies often utilize multiple software solutions, Bilflo was designed with open APIs to connect with applicant tracking systems, payroll providers, and accounting software so there’s no need to manually enter data in multiple places. Your best tools and processes work together seamlessly.
Bilflo consolidates and tracks sales & recruiting activity, time & rates from various systems and unifies sales and gross profit Business Intelligence for individuals, team performance, and the overall organizational health.
So what are you waiting for? Schedule a Discovery Session with our team today and learn how about our services and how they can help you bring your business to the next level.
Alternatively, you can check our resources to learn more about our services.
OpenColleges recently released an article on the ways business intelligence can help organizations gain a competitive advantage so if you have plans or are already expanding your business, we truly believe you should give this a read.
Basically, without business intelligence, there will always be an element of guesswork as you don’t have actionable insights that are specific to a particular challenge you are trying to solve.
OpenColleges pointed out these key advantages on how can business intelligence benefit businesses. By using business intelligence tools and converting the data into a meaningful format, it can provide huge benefits for the business. Here are five important benefits to consider:
Make more informed decisions
Rather than guessing, assuming, or going with your gut feeling, effective business intelligence can enable managers to make more informed, data-driven decisions. These decisions can be made with far more confidence, too, and can help reduce the level of risk. Decisions can also be made far quicker than before, which saves valuable time and money.
Understand customer needs
Businesses can collect data on their customers, such as who they are, what they like, what they don’t like, what influences their purchasing decisions, and much more. This data can enable businesses to see trends and understand customer needs more. These insights can help you provide the right services, to the right people, at the right time and in the right place. This can enable you to stay one step ahead of the competition too.
Cut costs and remove inefficient spending
Detailed reports can help you see exactly where you’re spending money and can compare this to your budgeted costs. This can enable you to decide where adjustments need to be made to help cut wasteful spending and reduce inefficient costs in the future.
Spot inefficient business processes
Business intelligence will help you to see meaningful data on business performance, productivity, projects, and much more. This is a good opportunity to see the bigger picture and spot areas where things may not be performing as well as expected or hoped. You can then use these insights to make changes and improve business processes for the better.
Identify new business opportunities
Most managers may feel they know how the business is performing, but with business intelligence, you may see trends that you didn’t even realize existed. This can help you see new unidentified opportunities for the future which can help to give your business an increased competitive advantage.
Business intelligence allows you to gain valuable insights into the operations of your business, and customize it to your immediate needs.
At Bilflo, we believe you shouldn’t have to be a software engineer to gather intelligence about your staffing agency.
Let us help you be a data-driven company and take your business to the next level.
Please feel free to check out these 30-sec videos on how our business intelligence software works: